Privacy Policy

Effective Date: May 28, 2019

Introduction

Launched in March of 2019, Rightsholder.io is Music Tech Works’ (“MTW”) hub for electronically communicating with songwriters, composers and music publishers, our licensing customers, music and entertainment industry professionals and the public. From a pure informational resource at its inception, Rightsholder.io will evolve into a business-to-business interface through which we efficiently and securely exchange critical information with our customers and affiliates. Whether you use Rightsholder.io as a writer or publisher, a licensing customer, or just a fan of music, Rightsholder.io remains committed to providing a service that recognizes and protects your privacy. This privacy policy (“Policy”) describes our information collection, use, and sharing practices in connection with Rightsholder.io and any other website or service that links to or refers to this Policy (collectively, the “Sites”), including information collected from songwriters, composers, music publishers, and data partners (collectively, “Affiliates”) both on the Sites and elsewhere.


What We Collect

Righsholder.io collects different information from different visitors depending on their use of the Sites:


Information you provide directly to us. We collect information that is provided directly to us, such as during account registration, when you subscribe to our newsletters or contact us directly. This information includes:


  • Contact information, such as your name, email address, phone number, and mailing address;
  • Username and password;
  • Information that Affiliates may need to provide as part of the process of affiliating with Righsholder.io, such as legal name, date of birth and social security number, tax identification, or other unique identifiers; and
  • Any other information you choose to provide to us.

You are not required to register or provide us with personal information in order to use the public portions of our Sites, but you may be required to register or otherwise provide personal information to use certain portions of the Sites, such as Online Services.


Information we collect automatically. We collect certain information automatically when you use our Sites, such as your Internet protocol (IP) address, device identifiers, browser type, operating system, Internet service provider, pages that you visit before and after using the Sites, the date and time of your visit, information about the links you click, the pages you view, the general manner in which you navigate the Sites, and other standard server log information.


We, and third parties that provide content or functionality on our Sites, may use cookies, pixel tags, local shared objects, and similar technologies to automatically collect this information. For more information about cookies, pixel tags, local shared objects, and similar technologies, please see the “Cookies” section below. We may also request location information from your mobile device’s location services to provide certain functionality.


We may combine the information we collect from and about you with information we already have about you.


How We Use Information

We generally use the information we collect online to:


  • Provide the Sites, and fulfill your requests for products, services, and information;
  • Contact you;
  • Send you newsletters and promotional materials from us or on behalf of trusted third-party partners;
  • Analyze the use of the Sites and user data to understand and improve the Sites;
  • Customize the content you see when you use the Sites;
  • Prevent potentially prohibited or illegal activities, comply with applicable law, and enforce our Terms and Conditions of Use (and more generally, as noted below, to protect and defend the rights, interests, health, safety, and security of Righsholder.io or third parties); and
  • For any other purposes disclosed to you (for example, at the time we collect your information), or pursuant to your consent.

How We Share Information

We are committed to maintaining your trust, and we want you to understand when and with whom we may share the information we collect.


  • Other Music Licensing Organizations, Registries, and the Public.
    • We may share information about you and your works with standards registries and other music licensing organizations around the world in order to help identify you and your works for licensing and administration purposes. We may also share your information with other music licensing organizations in the U.S. to facilitate more accurate documentation among the licensing organizations in a specific territory, such as with ASCAP, BMI, SESAC, or GMR here in the United States, and with licensees as may be necessary in the licensing and administration of your works.
    • Information about registered musical works, including song title, writer name(s), and publisher name(s), is posted in our publicly available searchable song title database so that customers or potential customers can determine who they need to contact if they need a synchronization or other type of license.
  • Authorized third-party vendors and service providers. We may share your information with third-party vendors and service-providers that help us with specialized services, including legal advice, billing, payment processing, customer service, email deployment, business analytics, marketing, advertising, performance monitoring, hosting, and data processing.
  • Business transfers. We may share your information in connection with a substantial corporate transaction, such as the sale of a website, a merger, consolidation, asset sale, or in the unlikely event of bankruptcy.
  • Legal purposes. We may disclose information to respond to subpoenas, court orders, legal process, law enforcement requests, legal claims or government inquiries, and to protect and defend the rights, interests, health, safety, and security of Righsholder.io, our Affiliates, users, or the public.
  • With your consent or at your direction. We may share information for any other purposes disclosed to you at the time we collect the information or pursuant to your consent or direction.

Some of the content, functionality, and advertising on our Sites may be provided by third parties that are not affiliated with us, including through the use of cookies and similar technologies as described in the “Cookies” section below. For example, if you access third-party services, such as Facebook, Google, or Twitter, through the Sites to share information about your experience on the Sites with others, these third-party services may be able to collect information about you, including information about your activity on our Sites through the use of cookies, web beacons, and other Internet technologies, and this information may be collected over time and combined with information collected across different websites and online services. Their collection and use of your data will be governed by their own privacy policies.


Some of these companies participate in industry-developed programs designed to provide consumers choices about whether to receive targeted advertising. Please visit the websites operated by the Network Advertising Initiative and Digital Advertising Alliance to learn more.


Your Choices and Rights

You may have certain rights as a data subject under local law. For example, local law may afford you the right to access, update, restrict, oppose, erase, port and/or correct inaccuracies in your personal information under our control, subject to certain exceptions prescribed by law. To exercise these rights, please contact us using the contact information in the Questions or Comments section below or as may be provided to you on or through any of our Sites.


As described in greater detail in the section on “Cookies,” cookies are pieces of information stored by your computer’s web browser. You may be able to refuse or disable cookies by adjusting your web browser settings. Because each web browser is different, please consult the instructions provided by your web browser (typically in the “help” section). Please note that you may need to take additional steps to refuse or disable local shared objects and similar technologies. If you choose to refuse, disable, or delete these technologies, some of the functionality of the Sites may no longer be available to you.


If you no longer wish to receive electronic newsletters or other materials from us, you can opt out using the instruction provided in the newsletters or other materials.


California residents are entitled once a year, free of charge, to request and obtain certain information regarding our disclosure, if any, of certain categories of personal information to third parties for their direct marketing purposes in the preceding calendar year. We do not share personal information with third parties for their own direct marketing purposes.


Links to Other Websites and Third Parties

Righsholder.io maintains links to other websites, including foreign performing rights organization and Internet licensing customers, to help you find additional information in which you may be interested. Please keep in mind that Righsholder.io is not responsible for the privacy practices of these other websites, so you should review their policies prior to giving them your information.


Cookies

We, as well as certain third parties, including those that provide content and other functionality on our Sites, may use cookies, web beacons, and other similar technologies on our Sites and the information collected from such technologies. By using the Sites, you consent to our use of cookies and similar technologies as described in this Policy. You may opt out of cookies and similar technologies in accordance with the “Choices” section above, but please understand that certain functionalities on the Site may no longer function for you if you choose to do so.


Cookies are small bits of information that are stored by your computer’s web browser. Pixel tags are very small images or small pieces of data embedded in images, also known as “web beacons” or “clear GIFs,” that can recognize cookies, the time and date a page is viewed, a description of the page where the pixel tag is placed, and similar information from your computer or device. Local Shared Objects (sometimes referred to as “Flash Cookies”) are similar to standard cookies except that they can be larger and are downloaded to a computer or mobile device by the Adobe Flash media player. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.com or www.allaboutcookies.org.


Do-Not-Track Signals and Similar Mechanisms. Some web browsers transmit “do-not-track” signals to websites. Because of differences in how web browsers incorporate and activate this feature, it is not always clear whether users intend for these signals to be transmitted, or whether they even are aware of them. We currently do not take action in response to these signals.


International Transfers; International Data Processing

Rightsholder.io may collect, transfer, store and process your information outside of your country of residence, including to and from the United States. Please note that other countries’ data protection and other laws may not be as comprehensive as those in your country. In accordance with applicable law, we implement measures to ensure that any transferred personal information remains protected and secure. You may obtain further information about these measures by contacting us using the contact information in the Questions and Comments section below.


To the extent Rightsholder.io’s activities are subject to international data protection laws that specify limited legal grounds to process your information, Rightsholder.io relies on the following legal grounds: conclusion or performance of a contract, including our Terms and Conditions of Use; for legitimate interests of Rightsholder.io or third parties (including the promotion and development of our Sites; preventing potentially prohibited or illegal activities; and enforcing our Terms and Conditions of Use); compliance with legal obligations; where necessary for public interest grounds, or to protect your or others’ vital interests; or on the basis of your consent.


Where applicable, you may withdraw your consent at any time by contacting us using the contact information in the Questions or Comments section below.


Changes To Our Policy

In the event that Rightsholder.io changes this Policy, we will revise the “Effective Date” above, and will post the revised policy on the website. We recommend that you review the Privacy Policy each time you visit the Sites to stay informed of our privacy practices.


Security and Data Retention

Rightsholder.io takes reasonable steps to protect all of the information we collect. You should understand that no data storage system or transmission of data over the Internet or any other public network can be guaranteed to be 100 percent secure. Only those Rightsholder.io employees who have a need to access your information will have access to your information. We have informed all employees of our security and privacy practices, and we will update all employees as necessary. We will retain your personal information in accordance with applicable laws.


In some circumstances we may anonymize your personal data (so that it can no longer be associated with you), particularly for research or statistical purposes, and may aggregate such anonymous data with that of other users of the Services.


Questions or Comments

If you have any questions or comments about this Policy or our practices, or would like to exercise your rights under applicable data protection laws, please send an email to [email protected]